One call, that’s all – 01803 446022

A copy of the Helpline’s latest poster can be downloaded from below, either as a .PDF or .JPG file:

Torbay Community Helpline is a community-run helpline, managed by Torbay Communities (formerly Torbay Community Development Trust). The aim for us to collect your information is to provide opportunities for individuals to offer assistance to others and support for people in the community through collaborative voluntary sector (VCSE), statutory and individual referral networks. Contacts are made through our phone lines and website, and callers are asked to agree to our privacy statement:

I agree that the personal data collected by Torbay Community Helpline may be held and processed on computer or manual records and may be disclosed to authorised employees of Torbay Community Helpline, Torbay Communities and other organisations and individuals necessary to deliver the help needed or to facilitate the delivery of help from community volunteers. Unfortunately, if you do not consent, we will not be able to process this information.

You can request all your submitted personal data be deleted by ringing the helpline or emailing [email protected]

For further details, you can view our privacy policy on our website: https://www.torbaycommunities.com/terms-conditions/#privacypol

By providing your consent you also agree to our terms and conditions.

This privacy notice sets out:

• How we process the personal data of callers to the helpline
• The rights you have under the General Data Protection Regulation (GDPR)
• The data controller is Torbay Communities.
• The data processor is Torbay Communities.
• System supplied by – Gallery Partnership

What we do with the information we gather: We require this information to understand your needs and provide you with better opportunities. It will help us link you to people or organisations that can offer assistance. We may contact you back if required and you can specify your preference. We are committed to protecting the privacy and security of your personal information. This privacy notice describes how we collect and use personal information about you in accordance with data protection law, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act (DPA) 2018.

Purpose and lawful basis for processing: Our basis for processing your personal data is your freely given explicit consent at the time you provided your personal data to us. We will process your personal data on behalf of the Torbay Community Helpline in order to provide support to you, in addition to reporting, evaluation and monitoring purposes. This may include matching to other data sources to understand more about situations like yours and general patterns or trends. The data will not be published or referred to in a way which identifies any individual, organisation or business without consent.

If you have any questions in relation to how the data will be processed and disclosed please contact [email protected]. Your personal data will not be processed unless you have provided your freely given explicit consent for us to do so.

You have the right to:

• request information about how your personal data are processed, and to request a copy of that personal data
• request that any inaccuracies in your personal data are rectified without delay
• request that any incomplete personal data are completed, including by means of a supplementary statement
• request that your personal data are erased if there is no longer a justification for them to be processed
• in certain circumstances (for example, where accuracy is contested) request that the processing of your personal data is restricted
• object to the processing of your personal data
• withdraw your consent at any time by contacting [email protected] or ring the helpline 01803 446022

Security: We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

The kind of information we hold about you: Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We will process the following personal data:

• Persons name
• Contact details: personal contact details such as name, title, addresses, telephone numbers, and personal email addresses
• Address and postcode
• Demographic data
• Your offer of assistance to others
• Your request for assistance through the Helpline network and subsequent notes inform us of progress with your request.

Recipients

Where permission has been granted, the personal data you provide will be shared with members of the Torbay Community Helpline Network. These include:

• Age UK Torbay
• Brixham Does Care
• Disability Torbay Support
• Ellacombe Community Partnership
• Engaging Communities South West
• Gallery Partnership
• Play Torbay
• Shekinah Torbay
• Social Prescribing Link Workers – Torbay – NHS
• South West Family Values
• What’s Your Problem
  • List updated 06/03/2023 – each organisation has signed a confidentiality agreement related to the Torbay Community Helpline.
• We reserve the right to add trusted organisations to the Helpline Network who agree to our confidentiality agreement for the purposes of improving the assistance we provide.
• Your data will not be used for other purposes by any third party without your consent.
• We will only share your information with third parties where we are legally required to do so.
• The data you provide will not be transferred outside of the UK or European Economic Area (EEA).
• If the information is no longer relevant for the Helpline provision it will be deleted within 6 years from the last contact.

Principles:

We’ll comply with data protection law. This says that the personal information we hold about you must be:

• Used lawfully, fairly and in a transparent way.
• Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
• Adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed.
• Accurate and kept up to date.
• Kept in a form that identifies you for only as long as necessary for the purposes we have told you about.
• Kept securely.
• The information you provide is not used for automated decision-making (making a decision solely by automated means without any human involvement) or profiling (automated processing of personal data to evaluate certain things about an individual).

Contact us or make a complaint

You can contact the Helpline Data Protection Officer at:

Helpline Data Protection Officer

Torbay Community Development Trust

4 – 8 Temperance Street, Torquay, Devon, TQ2 5PU – Office phone

Tel:  01803 212638 [email protected]

A full list of your rights under the General Data Protection Regulation (GDPR) is available on the Information Commissioner’s Office (ICO) website. https://ico.org.uk/

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at:

Information Commissioner’s Office https://ico.org.uk/  Telephone: 0303 123 1113 [email protected]

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.